FAQ

1. Are delegates/presidents allowed to sign up for wet labs/day trips?
   • Delegates/Presidents are expected to be in their business meetings at the Symposium thus the registration system prevents them from signing up for any wet labs and/or day trips during those times.
2. When/where are my business meetings?
   • Delegates/Presidents should reach out to either the SAVMA President (delegates) or the SAVMA Chapter President Representative (presidents/elects) if they have any questions regarding their business meetings at Symposium.
3. Do delegates/presidents have a registration code????????
   • Yes! Delegates/Presidents should reach out to either the SAVMA President (delegates) or the SAVMA Chapter President Representative (presidents/elects) if they need to find their registration code.

1. How do we go back and sign up for additional wet labs and day trips (after lottery has ended), change one of my responses to questions (ADA, dietary, t-shirt size), change response to vaccine question, add a guest, etc.
   • You must locate your confirmation email sent from savmasymposium@ncsu.edu that should have been received after you registered (You can log in after lottery has ended). If you participated in the lottery, you should have received a second confirmation email after your wet lab/day trip was applied to your itinerary. This will be sent the first week of December. On that email it provides the following information:
     • Student Attendee Service Center: 
       • To access your registration record login to the Attendee Service Center using the following credentials.
       • URL: https://www.savmasymposium.com/2026/ASC.cfm
       • Login: {{LOGIN}}
       • Password: {{PASSWORD}}
     • This is what you should use to go back to the website and add additional wet labs/day trips or make adjustments to your registration. The user login and password is filled out on every confirmation email, but it has been deleted above to show an example. If you need your confirmation email resent, please email savmasymposium@ncsu.edu to let us know.
2. Lottery system for wet labs/day trips 
   • Once the lottery registration period closes, students will be attempted to be placed into either their first or second wet lab/day trip choice. The lottery randomly assigns students into wet labs or day trips based off of the preferences they submit during the registration process. There are NO refunds or exchanges for wet labs/day trips after the lottery is run.
   • If you would like to sign up for an additional experience or missed the lottery sign up window:
     • Once regular registration is open on December 5th, you will be able to sign up for any wet labs or day trips that are still open that do not overlap with a wet lab or day trip that you are already registered for.
3. Dropping a wet lab/day trip
   • If you cannot attend the wet lab or day trip you were assigned in the lottery, you may drop it without being refunded. There are NO refunds, switches or exchanges for wet lab/day trip placements. If you wish, you can drop a wet lab or day trip without a refund, you must let us know by emailing: savmasymposium@ncsu.edu in order to remove this from your itinerary. If you do not, you will not be able to sign up for any additional activity that conflicts with the wet lab or day trip time. 
4. Can I be placed on a waitlist for a wet lab or day trip?
   • At this time we will not have waitlists for wet labs or day trips. In the event that a spot does open, the wet lab will be opened back up to the website and anyone who wants to can register for it. We will not be posting if wet lab or day trip spots become available and we recommend periodically checking the registration website to see if your desired wet lab/day trip has an opening.
5. Students looking for refunds
   • Scheduling conflicts do NOT count towards a refund for registration, wet labs, or day trips.
   • Presidents/Elects and Delegates who did not register using the correct code or registered for a wet lab/day trip that now conflicts with a business meeting ARE approved for a refund/partial refund. Officer boards have different term start dates and new officers may not have been elected for their position until after registration. We always encourage students to run for board positions, so we may adjust registration to show attendance as a President/Elect or Delegate as needed. Please email Jackie Ross at Jross@avma.org if you are a president/president elect or delegate who needs to adjust your registration.

1. Do I need to register for a name badge if I'm an exhibitor? 
   • Yes! However, exhibitor name badge regsitration is not yet available. The SAVMA Symposium 2026 planning committee will be in contact with exhibitors once more information is available. Registration for exhibitors is a separate registration website and log in that is different from student registration. Exhibitors will receive an email with the proper regsitration link once the registration is open.
2. Exhibitors looking to register for a booth at Symposium
   • Please contact our Fundraising Chair, Grace at fundraising.symposium2026@gmail.com. 
3. For companies that wish to pay the registration fee for their student reps
   • Each student must use their own SAVMA ID to register themselves so they can sign event waivers, select social events, submit ADA required questions, etc. Companies that would like to pay for the student's registration fee will need to reimburse the student directly after registration is completed.

1. Bovine Palpation Competition
   • Information regarding registration for the Bovine Palpation Competition will be posted soon! The 2026 Bovine Palpation Competition will be hosted at both the Raleigh Convention Center (written exam) and at the NC State College of Veterinary Medicine (lab practicum, live palpation). The written exam and lab practicum will be held on Friday, March 13 and the live palpation will be held on Saturday, March 14.
2. Lecture schedule
   • Please visit the Symposium website (under the drop down "Schedule" and "Lecture Schedule" for the most up to date lecture schedule. We are continuously monitoring it and making adjustments as necessary. Please check back often to plan your itinerary for the weekend!
3. Travel grant questions
   • Information regarding potential travel grants will be posted on our website under the travel information tab. Please check back frequently to find the most up to date information! 
   • Any grants that will be distributed, will be on a first come first serve basis.
   • Receipts submitted for the travel grants must be in the student attendees name in order to receive the grant due to tax legalities. 
4. Do I need to be a SAVMA member to register for Symposium? I just paid my SAVMA membership dues, but I still can’t register?
   • Students are required to be current SAVMA members in order to register for Symposium. SAVMA membership will require a short time to process their status update in SAVMA’s system. Please wait 24 hours to allow for your status to be updated in the system. If you’re still having issues with your SAVMA membership status even after waiting 24 hours, please email Jackie Ross at jross@avma.org.